HR & Admin Officer responsibilities

Job brief
We are looking for an HR & Admin Officer to join our team and support the day-to-day activities of our Human Resources department and the ability to handle sensitive information confidentially. You will act as the first point of contact for HR-related queries from employees and external partners.
HR & Admin Officer responsibilities include processing employee data, updating company policies, and assisting in the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.

Manage the department’s telephone center and address queries accordingly.
Prepare reports and presentations for internal communications.
Provide orientations for new employees by sharing onboarding packages and explaining company policies.

Manage invoices and payments. On-call rota system to manage the out-of-hours call.
Ultimately, you will make sure all HR operations run smoothly.

Responsibilities
• Maintaining physical and digital personnel records like employment contracts and PTO requests.
• Update internal databases with new hire information.
• Create and distribute guidelines and FAQ documents about company policies
• Gather payroll data like bank accounts and working days.
• Publish and remove job ads.
• Schedule job interviews and contact candidates as needed.
• Prepare reports and presentations on HR-related metrics like the total number of hires by the department.
• Develop training and onboarding material.
• Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
Requirements
• Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
• Familiarity with Human Resources Information Systems (HRIS)
• Basic knowledge of labor legislation
• Experience using spreadsheets
• Organizational skills
• Good verbal and written communication skills
• BSc in Human Resources Management or relevant field